Tuesday, March 16, 2010
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What do I need to know about exhibiting?

Exhibit Information

Space Assignment Process
RSNA will make the first-round space assignments based on completed applications received by May 1. Preference will be given to preferred exhibitors. RSNA will attempt to accommodate all exhibitor requests for specific booths/corner locations; however, RSNA does not guarantee that these requests can be granted. The exhibitor is not contracting for a specific booth(s), but rather for the right to participate as an exhibitor at RSNA. Applications received after May 1 will be assigned on a first-come, first serve basis.

Space Assignment Point System
Beginning in 2009, assignment priority points for all contracted exhibit space are awarded based only on company history. Four seniority points are awarded for each consecutive year your company exhibited with RSNA, beginning in 1996, for a maximum of 56 points.

First-Time Exhibitors
Companies that have not exhibited at the RSNA annual meeting in the past must check the First-Time Exhibitor box on the Application/Contract. First-time applicants will be reviewed by the Technical Exhibits Committee to ensure all products and services to be exhibited are directly related to the teaching or practice of radiology. First time exhibitors will be awarded four
seniority points.

Mergers
At the written request of the exhibiting company, exhibitors that have either merged with, have been purchased by or have purchased another company will receive the seniority points that have been earned by the company with the most favorable exhibit history, provided only one company continues to exhibit. Where both companies continue to exhibit, no change in point status will occur.

Loss of Priority Points
Violations, including but not limited to late payments, unauthorized giveaways and misuse of exhibitor badges, may result in loss of priority points toward the next year's meeting. Multiple violations may result in additional point loss or status change. Please see the Rules and Regulations for complete details.

Selecting Exhibit Space
Keep the point system in mind as you indicate floor location preferences on your application for exhibit space.

Preference is extended in priority point order, so newer exhibitors should request locations in multiple areas of each exhibit hall to increase the opportunity for a favorable space assignment.

Space Assignment Confirmation
Space assignment confirmation and exhibit space invoices for the first round of space assignments will be mailed to exhibitors on or about June 23.